CKCOJ Publicity and Outreach Chair Position Description

Board Approved Date: 2018-08-16
Effective Date: 2018-10-01

Duties:

  1. Public service announcements [PSAs]
  2. Advertising
  3. Club voicemail
  4. Greeting message creation/updates
  5. Message retrieval

Expectations:

  1. PSAs sent to media agencies on a monthly basis (or as needed before upcoming events)
    1. Normally, no more lead time than one week prior to event
    2. Most done on line or via e-mail
    3. 40 words or less
      1. KTOO click on ‘Calendar” at top of page
      2. KINY click on PSA Form, right hand upper box. Submission one week prior to event
      3. Juneau Empire click on ‘Submit Around Town Event’ left hand column, half way down under ‘Fun’ heading
      4. Capital City Weekly click on Contact Us bottom left hand column
      5. Capital Copy click on ‘Calendar’ left hand side. Second blue box form the top gives instructions for calendar submissions. Events must be submitted before the end of each month to be listed in the following month’s calendar.
  2. Advertising, Classified
    1. Based on information received from instructor/event chair
    2. Concise, short – event name for more information contact ____
  3. Voice Mail
    1. Recover messages from voice mail at least weekly – more often before scheduled events
    2. Answer if possible, or refer to appropriate club member
    3. Compose and record greeting message to include general information and current activities
    4. Give a way to bypass greeting